Following the emerging trend in asset reliability management, ISO 5000 series that standardized guidelines in managing assets were developed. The ISO 55000 asset management standard offers numerous tangible and intangible benefits to asset-intensive organizations but implementing a successful compliant can be a daunting task. Over the past decade, the collaborative effort of hundreds of participants, across multiple industries from 28 counters has identified universal best practices for asset management. Published by the International Organization for Standards, ISO 5000, 55001, and 55002 deliver a disciplined framework, incorporating a comprehensive, risk-based approach. This holistic integrated framework ensures a balance between risk, cost, and performance for the lifecycle of assets guides for doing “the right work, on the right asset, at the right time.”

The term “asset management” first came to light in the mid-to-late 1960s (Builta, 1994) and the study in asset management started to surface in the fields of the transport system, public infrastructure, public health systems, etc. (Vanier, 2001). In manufacturing, maintenance cost is a major part of the total operating costs of manufacturing and production plants as it represents from 15 to 40 percent of the cost of produced goods (Widodo & Yang, 2011). Competition on a global scale, fast-changing customer needs, shorter product life cycles demand a high level of efficiency in all industrial environments (Groger et al., 2012). Along the way, the petroleum industry adapted to the emergence of asset management practice and it has become an important part of the industry. The reason is petroleum’s either onshore or offshore assets are known to be high risk, thus strategically managing the assets is highly important as a way to be sustainable (Kusumawardhani, Kumar, & Tore, 2016). Defining the best maintenance strategy represents a critical issue for all kind of production industries. Through emerging internet of things and technology, data driven maintenance strategy is developed and applied to most oil refinery plants. Maintenance is deemed as a focal point in the production process of refinery plants to ensure reliable operation (Antomarioni, Bevilacqua, Potena, & Diamantini, 2019).

Asset management is often misunderstood by organizations as a mere financial burden. Inspection and maintenance of plant and machinery have traditionally been based on prescriptive industry practices (Tsang, 2002). There are other identified challenges such as insufficient resources, suppliers, and training support (Luxhoj et al., 1997), technical challenges such as aging equipment, corrosion, degradation and cracking (Al-Sulaiman et al. 2013), human-induced error challenges (Skalle et al., 2014), as well as challenges in engineering design (Ghani et al., 2014). Organizations have expressed their challenges in implement asset reliability management and the major concerns were regarding managerial decisions, human resources, cost, and degradation. Some of the challenges can be related to operation reliability such as inadequate work procedures, record keeping, safety culture, training and, competency, etc. It is important to raise awareness of the importance of asset management (Kusumawardhani, Kumar, & Tore, 2016).

Before the existence of a computerized maintenance management system (CMMS), obtaining centralized, dynamic visibility and automated management was impractical because maintenance information was buried in paper files and later scattered across spreadsheets. These computer-based software programs used to control work activities and resources used, as well as to monitor and report work execution. CMMS also served as a tool for data capture and analysis. It provides management with value-added information necessary for maintenance decision making (Fernandez, Labib, Walmsley, & Petty, 2003). According to IBM, the 2000s saw the emergence of intranets and web-based connectivity that expanded CMMS capabilities to a range of mobile devices, field applications, and operational sites. The latest generation of CMMS is cloud-based and highly mobile. Computerization is essential to a successful framework development endeavor.

The core of a CMMS is its database and data model that organizes information about the assets an organization is managing or maintaining, as well as the equipment details, materials, and other resources to do so. With continuous data build-up, the benefits of having an individualized maintenance framework will become apparent (Daragh, Naughton, & Tiernan, 2012). As the number of data sources available to the asset continues to grow, managing, merging, and analyzing these pools of data at speed will be a tremendous challenge for each organization without a proper CMMS or framework in managing these assets put asides some organizations have yet to move past legacy systems and spreadsheet for critical asset functions like maintenance plan, work schedule, and execution management.

Maintenance-related issues were identified as one of the core factors contributing to aging failure. It is important to recognize that many systems and features

which subject to aging can compromise the health, safety, and environment performance of the plant. Good maintenance management processes and practices are central to ensuring that aging assets continue to operate safely and reliably. Maintenance workflow as covered in EN 13460 as shown in Figure 2 specified a set of sequenced steps to be followed to accomplish a maintenance operation can be further improved with full integration to CMMS module as well as international standards in managing aging assets.

The Global Forum on Maintenance and Asset Management (GFMAM) produces a framework as shown in Figure 3 intended to be used by the maintenance and asset management communities. It shows generally how the maintenance management subject groups fit with each other and to the objectives of the organizational business plan. Besides that, they recognized there is no one common workflow for maintenance management. The workflow depends uniquely on the organization and its environment (GFMAM, 2014).

Successful implementation of a computerized maintenance management system (CMMS) requires a strategic framework to get the most value out of the system (Tee, Wijayanuddin, & Harisun, 2019).

A conceptual strategic asset management maintenance framework is developed from multiple successful CMMS roll-outs and implementation in the oleochemical industry (Tee, Wijayanuddin, & Harisun, 2020). Each stage as depicted in Figure 4 below is suitable to be applied in any CMMS software and module.

This framework is proven to be user-friendly and guided maintenance practitioners in upkeeping plant assets with continuous review and improvement in terms of assets condition as well as maintenance strategies to ensure all assets are accountable, operate safely and reliably.

The above conceptual framework was then further expanded to manage aging oleochemical plant assets through CMMS in accordance with international standards. A new framework provides a guideline on how to plan, perform, record, and maintain an aging asset by providing the steps in accordance with International Standards and examples in applications.

This new framework provides an overview of aging asset management through a computerized management system (CMMS). In the preparation of this framework, the study has identified a common framework and workflow that can be applied to the broadest range of aging assets. This framework can be used in combination with any relevant sector, asset types, and technical specifications. The adoption of this new framework following International Standards as shown in Table 1 and Table 2 complements and assures maintainability, operability, and safety of aging assets can be achieved consistently and sustainably over their lifecycle.

Till now, there is no standard framework to guide maintenance practitioners to manage assets through CMMS in a structural manner. Most implementation is mainly based on the CMMS consultants or subject matter experts which highly depends on the organization’s resources in supporting this initiative and full-scale roll-out. This can be a complicated and costly exercise. With scarce resources, this framework serves as a general guideline to put an end to time-consuming, unclear, and ineffective CMMS implementation but to empower the team to design and prioritize asset management in particular aging type of assets which require attention to mitigate the risk of any major hazard accidents.

This framework was validated in few well-known computerized maintenance management systems (CMMS) and it fits well into these systems. It was summarized in Table 3 to confirm the availability of respective steps and suitability of the application framework under relevant CMMS modules.

“A” refers to applicable standard.

“A” refers to the availability of respective steps in the CMMS module.